Business enterprises with shared ownership or control must deal at arm’s length or adjust their tax returns accordingly. This applies in a similar way to both companies and branches or ‘permanent establishments’ see our Quick Guide to PE for a summary of when you might trip over into having a taxable presence in the UK.
Transfer pricing rules are a ‘one-way street’ (i.e. UK tax can only be increased, not decreased) and affect goods, services, financial transactions and intangibles alike. Interest and debt levels in the UK may also be affected by the Corporate Interest Restriction rules, which are applied after the transfer pricing rules, but also need careful navigation.
Note that where royalties or interest payments are involved, there could also be withholding tax consequences depending on the tax treaty, although any tax withheld may often later be offset by the recipient against its own tax.
Also consider the interaction with other taxes and reliefs, such as R&D credits (it is a good idea to check for consistency between your R&D claim documentation and your transfer pricing agreements) or indirect taxes on intra-group service charges.
In practice, Transfer Pricing is a lot more of a concern for international than for UK-only groups.
And the reporting requirements are very limited unless you are a “large” group or deal with higher risk jurisdictions.
For large companies there are formal valuation and documentation requirements, which are also regarded as ‘best practice’ for smaller entities. Medium-sized groups can also be directed by HMRC to apply the formal transfer pricing requirements.
Small groups are those with under 50 employees and either turnover or balance sheet assets under €10m. Medium sized companies have under 250 employees and under €50m turnover or assets under €43m. Be careful; these are worldwide limits, regardless of the size of the UK operations.
The largest groups (over €750m) already have to submit a report on their worldwide activities and income under Country-by-country reporting.
As from April 2023, the UK rules change, and these groups will additionally have to prepare a transfer pricing master file and local country file as well as a summary audit trail.
You must use the most appropriate method having regard to your group’s specific facts and circumstances. The choice of method depends on the functions and assets of each entity, and increasingly hinges upon which entity has the key people controlling the main business risks.
There are five main methods:
As mentioned, the most appropriate transfer pricing will depend on the functions, assets and risks. People often ask if they can just apply a markup on costs to a sales and marketing office. This can be appropriate if the office is not concluding contracts and is merely a cost centre generating leads with minimal additional added value and not generating IP. Other low-risk entities might be commission agents (or in civil law countries ‘commissionaires’). NB these types of entities should not normally make losses, even if the group is loss-making overall.
‘Limited risk distributor’ or ‘LRD’ is another commonly heard phrase, referring to an industry practice to reduce profits in a distributing company that has limited control over business risks (eg it takes only flash title to inventory or stock provided by another company), with limited assets (the IP and other assets will generally also be owned elsewhere). Be careful; HMRC are not overly fond of people trying to assume this position without a full consideration and analysis of the facts.
By contrast a ‘fully-fledged distributor’ or ‘marketer-distributor’ may have senior staff locally and invest heavily in marketing. This will be a more entrepreneurial business and will expect to make higher profits in good years (but may be exposed to losses in bad years or during initial periods of market penetration).
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